Business VoIP Phone Solutions

Looking for the right VoIP business phone systems to meet your needs?

LevelUp MSP Business VoIP solutions encompass various technologies that enable phone calls, video conferencing and advanced features in multimedia communications over your company’s existing IP networks. If you’re seeking professional guidance on installing these systems in small to mid-sized companies across the San Francisco Bay Area, LevelUp MSP of San Jose is the leading expert. They can provide valuable insights on why it might be the right time to consider incorporating the business phone systems trusted by San Francisco, San Jose, Oakland and many Bay Area businesses.

Benefits of Small Business VoIP Service

Small business VoIP systems offer numerous advantages for companies of all sizes. Choosing the right VoIP solution can enhance competitiveness and provide significant advantages over the competition. LevelUp MSP utilizes the latest cloud technology to deliver a powerful phone solution that addresses communication needs while offering additional benefits.

VoIP systems have evolved from being alternatives to costly on-premise phone systems to becoming the preferred communication suite for organizations. Whether running a small startup or a large corporate enterprise with a call center, business owners recognize that solutions like LevelUp MSP’s small business VoIP service are ideal for the modern workplace. Our services allow all the flexibility of video conferencing, call forwarding, call recording, conference calls and first class customer support.

Advantages of VoIP for Small Businesses

  1. Affordability: VoIP systems are attractive for business communications for small business needs due to their cost-effectiveness. By utilizing the internet, VoIP significantly reduces call costs, especially for long-distance calls. Additionally, the PBX component is hosted online, eliminating the need for expensive hardware like servers or physical PBX boxes.
  2. Mobility: Small business VoIP systems enable communication beyond the office premises. Advanced call forwarding routes calls to multiple numbers simultaneously, virtual extensions can be used from any internet-enabled device via softphone software, and free calling apps facilitate taking calls on mobile devices.
  3. Scalability: A reliable IP phone system grows alongside the organization. LevelUp MSP’s small business VoIP service easily adjusts to changing communication needs. Adding more employees is seamless with virtual extensions, eliminating the need for additional cabling. Opening a new office in a different location is simplified, as multiple offices can be connected under one phone system.
  4. Ease of Use: Unlike traditional on-premise systems that require dedicated manpower for management and maintenance, small business VoIP services offer an intuitive web interface accessible from any internet-enabled device. Business owners have full control over the system, gaining features and flexibility. Operating hours can be customized based on personnel availability. Additionally, physical plug-and-play VoIP phones are available for lease or purchase, providing a familiar experience with enhanced VoIP capabilities.

Affordability, mobility, scalability, and ease of use are just a few benefits of subscribing to a reliable small business VoIP solution while also taking advantage of LevelUp MSP first class customer support. By leveraging these advantages, businesses can streamline communication and enhance productivity in today’s dynamic work environment.

Understanding the Costs of a VoIP Phone System

A cost-effective and reliable VoIP phone system can significantly enhance your company’s productivity while reducing telecom expenses and maintenance. At LevelUp MSP, we leverage a cloud-based VoIP provider to offer our customers excellent phone service at a reasonable cost. We have helped numerous clients achieve savings by replacing their legacy phones with state-of-the-art VoIP systems. Despite inflation in various sectors, our VoIP service pricing has remained stable over the past couple of years.

Determining the Cost of a VoIP Phone System

On average, a VoIP phone system ranges in cost from $20 to $50 per extension, including, including maintenance, service fees, and other factors, typically amount to $20 to $50 per extension per month.

Costs Involved in VoIP Phone System Setup and Installation

Let’s delve into the initial hardware, setup, and installation costs of a new VoIP system. The total expenditure depends on the number of extensions required and the existing equipment and infrastructure in place.

Phone Equipment Costs: Most of our clients choose to purchase new VoIP phones to leverage all the features offered by our cloud phone provider. We typically recommend Polycom VVX series for desk phones and select Yealink models for cordless options. The estimated price for these models ranges from $150 to $200 per phone, with an additional $50 labor charge per phone. Alternatively, if you already possess VoIP desk phones from brands like Polycom, Cisco, Yealink, or Snom, we can program them onto our system for an additional $50 per phone labor charge for unified communications.

Phone Number Migration Costs: Transferring (porting) your existing phone numbers to the VoIP provider incurs a one-time fee of $5 per number.

Infrastructure and Cabling Costs: Each VoIP phone requires an internet connection to function. In most cases, existing Ethernet cabling can be used to connect the phones. Even workstations with only a single Ethernet port can utilize the gigabit pass-through port on our VoIP phones, enabling daisy-chaining without affecting network performance. However, if a phone needs installation in a location without an existing Ethernet connection, additional labor costs may be incurred to install a new drop. Alternatively, you may choose to upgrade your network switches to support Power over Ethernet (PoE) for powering the phones without wall adapters. The costs of these infrastructure upgrades vary based on your current environment.


Summary of VoIP Phone Installation Costs:

  • Hardware costs: $150 to $200 per phone
  • Labor costs: $50 per phone
  • Phone number porting fee: $5 per number

Ongoing Expenses of VoIP Phone Service

Since the “phone lines” in a VoIP phone system are virtual, VoIP phone service can be more cost-effective compared to traditional landline services. Monthly costs for our cloud-based VoIP phone system are divided based on the number of individual phones (extensions). Additionally, there are optional add-ons available for extensions at a small fee.

FAQ’s VoIP Business Phone Solutions

  1. What is business VoIP services?
    In a single platform, business VoIP systems provide your organization with a wide range of features and functionality including high-definition voice calling, video and audio conferencing, team messaging, unlimited extensions, and cloud PBX with auto-attendant.
  2. What is the best business VoIP service?
    At present, the top three VoIP phone services for businesses are GoTo, Ring Central and 8×8. These providers offer a range of sought-after VoIP features such as toll-free numbers and voicemail transcription, all at affordable prices starting as low as $19.99 per month.
  3. How do I get VoIP Services.
    When selecting a Business VoIP provider, it’s important to find a reliable service that meets your needs. LevelUp MSP is a trusted business that can assist you in choosing the right Business VoIP Provider. You can rely on their expertise to help you find a provider that offers service in your area. They can guide you through the process of signing up for the service and ensure that you receive the necessary equipment and instructions for setup and usage. Whether you search online, ask for recommendations, or check with your internet service provider, LevelUp MSP can provide valuable assistance in making an informed decision about your Business VoIP Provider.
  4. What is a VoIP Phone?
    VoIP, short for Voice over Internet Protocol, is a telephone service that utilizes the internet for making calls. It offers different methods of call delivery, including customer-to-customer calls within the same service and calls made to landlines or cell phones using a traditional business phone service.
    With VoIP, you can continue to use a traditional telephone while making calls through this process. When using VoIP phone service, for example, your voice is transmitted to a device that converts it into digital data packets. These packets are then sent over the internet for communication.
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